Terms & Conditions

1. Introduction

These Terms and Conditions govern access to and use of MEDISCOPE: WLC Clinic Records and Resource Management System with Student Request Portal for Western Leyte College.

By accessing, registering, signing in, checking any agreement prompt, or continuing to use the system, the user expressly agrees to be bound by these Terms and Conditions. If the user does not agree, they must immediately discontinue use of the system.

2. Purpose and Scope

The system is intended solely for authorized use in managing clinic operations, including student health records, clinic visits, medical documentation, inventory management, and appointment scheduling.

Use of the system is limited to authorized users affiliated with the institution. Unauthorized individuals are strictly prohibited from accessing the system.

3. User Obligations and Responsibilities

Users agree to:

• Provide accurate, complete, and up-to-date information.
• Maintain the confidentiality of login credentials.
• Immediately report any unauthorized use of their account.
• Use the system strictly for legitimate and authorized purposes.
• Comply with applicable laws, institutional policies, and regulations.

Users are solely responsible for all activities conducted under their accounts.

4. Prohibited Conduct

Users shall not, directly or indirectly:

• Access, retrieve, or attempt to access data without authorization.
• Share or disclose account credentials.
• Impersonate another user or entity.
• Input false, misleading, or fraudulent information.
• Copy, distribute, or misuse system data.
• Interfere with, disrupt, or attempt to compromise system security.
• Introduce malicious software or attempt to exploit vulnerabilities.

Violations may result in disciplinary action, account termination, and possible legal consequences in accordance with applicable laws and institutional policies.

5. Account Access and Control

Access to the system is controlled through role-based permissions such as administrator, staff, nurse, and student. Users are granted access only to the data necessary for their role.

System administrators reserve the right to suspend, restrict, or terminate user accounts for violations of these Terms and Conditions or for security reasons, with or without prior notice.

6. Data Ownership and Intellectual Property

All data stored within the system, including student records, medical data, and system-generated outputs, are the property of Western Leyte College of Ormoc City.

Users are granted limited access rights solely for authorized use and shall not reproduce, distribute, or exploit such data without proper authorization.

7. Privacy and Data Protection Compliance

The system complies with the Data Privacy Act of 2012 (RA 10173). All personal data is collected, processed, and protected in accordance with the system's Privacy Policy.

Users are required to respect the confidentiality and integrity of all personal and sensitive data within the system.

8. Limitation of Liability

To the fullest extent permitted by law, the system is provided for academic and institutional purposes on an as-is and as-available basis without warranties.

The developers and institution shall not be liable for direct, indirect, incidental, or consequential damages arising from system errors, interruptions, data loss, corruption, or unauthorized access beyond reasonable control.

Users are solely responsible for misuse of the system and the consequences of actions performed under their account.

9. System Availability and Maintenance

The system may be subject to downtime, maintenance, updates, or modifications at any time without prior notice.

10. Data Retention and Account Termination

User data will be retained in accordance with institutional policies and applicable laws. Accounts may be suspended or terminated when necessary for security, policy enforcement, or administrative reasons.

11. Amendments to Terms and Conditions

The institution reserves the right to modify or update these Terms and Conditions at any time. Continued use of the system after updates constitutes acceptance of the revised terms.

12. Governing Law

These Terms and Conditions shall be governed by the laws of the Republic of the Philippines.

13. Contact Information

For concerns, inquiries, or reports related to these Terms and Conditions, users may contact Western Leyte College of Ormoc City.